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Vendor Contracts

A Vendor Contract maps liabilities to suppliers or manufacturers. It is structured similarly to a purchase order. The fields in the General fast tab contain information about the contract partner, i.e. the supplier's contact person for this contract. The lines contain detailed information about the billing of the components of the contract.

In the Payment info tab, a different payee (from the contract partner) can be stored.

  • Deviating payee
    Analogous to the purchase order, a deviating payee can be entered here. This is taken into account when creating the contract invoices.

Creation of a new Vendor Contract#

A new Vendor Contract is most simply created via the Vendor list and the Contract action (under New Document). This method will also immediately copy the relevant contact information into the newly created Contract Header. Alternatively, enter the term Vendor Contracts in the search (Alt+Q) and open the list of Vendor Contracts. Use the New function to create a new Vendor Contract.
The procedure for creating a new Vendor Contract is similar to that for Customer Contracts. The following steps are necessary to create a contract:

  1. Select the vendor.
  2. Select the Contract Type and enter a short description (both entries are optional).
  3. Change Currency Code, Payment Terms Code and Payment Method Code in the Invoice Details fast tab if required. The details were copied from the vendor in step 1.
  4. If necessary, change the payee (Pay-to) in the Payment fast tab.

Assigning Service Commitments to a Vendor Contract#

In order to bill Service Commitments, they must be assigned to a contract. New contract lines (Service Commitments) can be added to the contract using the Get Service Commitments action (under Process). The Services Commitments without Vendor Contract page opens. Here, all the Service Commitments for vendors are listed, which are to be invoiced via a contract, but are not yet assigned to a contract. When called in a contract, the Contract No. and the vendor are predefined in the Service Commitments (in the Assign to Contract No. and Vendor field).
Alternatively, the Services without Vendor Contracts page can also be accessed via the Role Center or via the search (Alt+Q). In this case, the Contract No. and Vendor are not predefined.

info

Only Service Commitments that have Vendor as Partner can be transferred to Vendor Contracts. Since no vendor can be stored in the Service Object, vendor-side Service Commitments can be assigned to any Vendor Contract.

Note

Service Commitments are usually created automatically when the shipment is posted in the sales order. The prerequisite for this is a corresponding setup in the item used or in the Service Commitment Package.

Linked information#

Linked information can be called in the contract. In the menu (in the Related group) all invoices and credit memos can be accessed. In the menu group Related / Vendor Contract the Contract Deferrals can be viewed if the postings in the contract are deferred periodically.

Using the line menu Contract Line the Billing Lines and the Archived Billing Lines can be displayed. The information is opened for the selected contract line. The Archived Billing Lines can be opened in the posted invoice and credit memo as well.