Service Commitments represent obligations to customers and suppliers. They usually begin with the delivery of an item to the customer, include subsequent support, and govern billing arrangements. A Service Commitment can also be the subject of provision itself, e.g. in the case of a support service.
During the sales process, all relevant information about appropriately set up items is collected and stored in the form of a Service Object. The Service Object is created automatically when the item is delivered (posting of Sales Shipment).
Service Commitment Templates and Service Commitment Packages are available for mapping and setting up Service Commitments. Service Commitments are grouped into Contracts (Customer and Vendor Contracts) for management and billing purposes.
Service Commitments include the details of the obligations that the supplier of a product assumes towards its customers, which in turn are covered by its supplier, if applicable.
When a product is sold, a warranty is required by law. This means that the supplier of a product guarantees that the products it supplies have the promised properties. The warranty is usually limited in time.
The statutory warranty is usually supplemented by a Service Commitment, i.e. manufacturers grant the customer an extended warranty period from the date of purchase or even Service Commitments that go beyond what is legally indispensable, for example free on-site replacement of defective parts.
Since a Service Commitment represents the mapping of these commitments, it contains all relevant service agreements, such as prices, validity periods, cancellation periods, and the billing rhythm. In order for a Service Commitment to be billed (recurringly), it must be assigned to a contract. The Contract No. is then displayed in the Service Commitment.
Service Commitment Templates can be created optionally. They are used to simplify the creation of Service Commitment Packages or their details (lines). The interrelationships of the fields are explained in the Service Commitment Packages.
Service Commitment Templates are grouped into Service Commitment Packages. These can then be firmly assigned directly to the items (via the call Assigned Items). At the time of delivery, the variable parameters (e.g. price calculations and durations) are converted into absolute values and attached as Service Commitments to the sold item (Service Object).
A Service Commitment Package corresponds to the unit that is offered and sold to the customer. In a Service Commitment Package, both the service liabilities to the customer and the service receivables towards the own suppliers can be stored.
The example of the legal warranty shown below illustrates this, as here the customer can make claims within the specified period, but these are simultaneously covered by Service Commitments towards the supplier.
- Partner specifies whether a customer or vendor Service Commitment is to be created later. Accordingly, the Services Commitments can then be called into Customer/Vendor Contracts and invoiced via Purchase or Sales Invoices.
- Template indicates whether the line was created based on a Service Commitment Template. Specifying a Service Commitment Template is optional - the line can also be entered manually.
- Description specifies the description of the Service Commitment that will be created in further processing.
- For explanation of Invoicing via see Types of Service Commitments.
- For explanation of Invoicing via Item No. see Control of revenue accounts.
- For explanation of Calculation Base Amount Type see Pricing and calculation types.
- Calculation Base Amount % is the percentage of the Calculation Base Amount that is used in the sales process to price the Service Commitments.
- Calculation Base Period specifies the period to which the Service Amount should subsequently relate. For example, enter 1M if the amount refers to one month or 12M if the amount refers to one year.
- Billing Rhythm defines the frequency at which the Service Commitments should be billed later.
- The Dateformula in the Service Commitment Start Formula field specifies the time offset at which a Service Commitment becomes valid.
- Initial Term specifies the minimum term of the subsequent Service Commitments. If the Initial Term is populated in the sales process and no Subsequent Term is entered, the Service End Date is automatically set to the end of the Initial Term.
- The Dateformula in the Subsequent Term field specifies the duration of the automatic extension after the Initial Term. If the field is blank in the sales process and either the Initial Term or the Notice Period is set at the same time, the Service End Date is automatically set to the expiration date of the Initial Term or the Notice Period.
- The Dateformula in the Notice Period field specifies the lead time before a Service Commitments can be cancelled at a later date. A 12 month Initial Term with a 3 month notice period means that the due date for termination is reached after 9 months.
|Partner||Template||Description||Invoicing via||Invoicing via Item No.||Calculation Base Type||Calculation Base %||Calculation Base Period||Calculation Base Rhythm||Service Commitment Start Formula||Initial Term||Subsequent Term||Cancellation Period|
. A Service Commitment whose Default in the Invoicing via field is set to Contract will be brought to Invoicing via a defined cycle. Optionally, terms and notice periods can be stored for this.
A Service Commitments, whose Default in the field Invoicing via is set to Sales, will be invoiced once via the sales order.
Only Services Commitments whose template is set to Contract in Invoicing via can be assigned to an Customer or Vendor Contract and thus billed recurrently via that contract.
Three types of reference values (Item Price, Document Price and Document Price And Discount) are used to price Service Commitments via the Calculation Base Type field. The details are explained here (under Price Determination of Service Commitments).
Services that are (optionally) co-sold with an item (see Sales with Services in the Service Commitment Option field in the Item card) are usually handled by a Billing Item. Depending on the configuration of the posting groups in Financial Accounting, revenues can thus be posted to different revenue accounts for each Service Commitment to be billed. The lookup in the field is restricted to Billing Items.
Services that are themselves the subject of provisioning (e.g., a support service) can also themselves contain the posting groups for revenue control (see Service Commitment Item in the Service Commitment Option field in the Item card). In this case, the Invoicing via Item No. field can also be left blank.